Workforce and recruitment privacy notice

Mindlace Industries Ltd, trading as KOTS, is the data controller. We are registered in England and Wales under company number 13905733, with a registered office at 124 City Road, London, EC1V 2NX.

Send a privacy question, rights request or reasonable-adjustment request to hello@killersonthestreet.com.

• Application information: name, email, age and right-to-work declarations, university, location, availability, experience and answers.
• Selection evidence: work-sample transcript, optional recording, interview notes, human decisions, explanations, appeals and adjustments.
• Offer and signature evidence: agreement version and hash, cohort terms, provider and recipient IDs, delivery and signing events, completed PDF and audit page.
• Worker administration: address and contact details, right-to-work evidence, tax and payroll information, pension assessment, time, pay, holiday, expenses, sickness and leave.
• Performance and safety: activity reports, attributed outcomes, training, coaching, support, conduct, incidents and grievances.
• Technical evidence: security logs, approximate network location, browser or device information, timestamps and email-delivery status.

• Steps before a contract and performance of a contract: to assess an application, make an offer, sign and administer an assignment.
• Legal obligations: to check right to work, operate payroll and tax, assess pension duties, keep working-time and holiday records, protect health and safety, and respond to lawful requests.
• Legitimate interests: to run a fair and secure selection process, support workers, prevent fraud, protect confidential information and understand whether the programme works.
• Employment and social-protection law: where health, disability or other special-category information is needed for adjustments, leave, safety or legal claims.

A weekly report is required and paid. You may use voice, text or a live call. Voice is optional as a format. We do not infer or score accent, emotion, appearance or biometric traits.

KOTS uses a custom-built hiring and staff-support system with AI. It organises your application answers, runs the simulated store interview and prepares evidence summaries for reviewers. For a completed interview, a separate assessment can suggest Hire or Do not hire against the published job criteria, with supporting quotes. This is advice for the reviewer, can be wrong and does not decide the application. Missing evidence is flagged for review. Automation manages invitations, reminders, contract administration and onboarding, and reconciles records. Interview audio and transcripts are private recruitment evidence. The simulation does not score your performance.

A named person reviews the source evidence and makes progression, offer and rejection decisions. Conduct, extension and termination decisions also remain with a person. Knowing our hiring criteria does not authorise the system to make these decisions on its own.

During an assignment, the system uses your check-ins and recorded activity to suggest practical training, flag unresolved concerns and prepare programme reports. Follow-up feedback helps us check whether the advice worked. A staff reply is not an automatic instruction to change your pay, contract or employment status.

You may ask for an explanation, correct evidence, contest an outcome, request another human review or ask for a reasonable adjustment. Reply to your recruitment email or contact hello@killersonthestreet.com. Tell us which application or assignment and what needs reviewing; you do not need to include sensitive documents in the first message. Raising a concern will not count against your application or assignment.

We use contracted providers only where needed for the stated purposes, including:

• Supabase for the recruitment database and private document storage.
• Vercel for secure web hosting and server functions.
• SignWell for identity-linked electronic signatures, completion certificates and audit evidence.
• Resend for application and offer email delivery.
• Notion for the restricted recruitment operating board.
• OpenRouter and its contracted model providers for evidence summaries and advisory work-sample assessments.
• OpenAI for the interactive retail work sample and evidence processing, with human review of the actual response.
• Payroll, pension, legal and professional advisers where needed to administer the assignment or meet a legal duty.

We may also disclose information to a regulator, court, law-enforcement body or other person where law requires it or a legal claim makes it necessary.

Some providers process information outside the United Kingdom. We use an applicable UK adequacy regulation, the UK International Data Transfer Agreement, or the UK Addendum to the EU Standard Contractual Clauses, together with appropriate security measures.

• Unsuccessful application evidence is normally kept for six months after the final outcome.
• Signed agreements, payment and core assignment evidence are normally kept for six years after the assignment ends.
• Right-to-work evidence is kept for the assignment and at least two years afterwards, as required by law.
• Payroll and tax records are kept for the applicable statutory period, commonly six tax years.
• Source audio for a weekly report is normally deleted within 30 days after the transcript is accepted and the checking window closes.

We may keep a record longer where a dispute, investigation, legal hold or statutory duty requires it. When a period ends, we delete or irreversibly anonymise the information.

Depending on the circumstances, you may ask for access, correction, deletion, restriction, portability or an objection to processing. You may complain to the Information Commissioner's Office at ico.org.uk. Exercising a right will not count against an application or assignment.

This notice was updated on 9 September 2026.